Director of Finance

Responsibilities

The Finance Director is responsible for managing and directing all aspects of the Housing Authority’s financial and accounting functions, including budgeting, audit coordination, compliance reporting, fund management, and strategic financial planning. Operating under the general supervision of the Executive Director, the Finance Director ensures that the organization meets its fiscal responsibilities in accordance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) requirements, and applicable federal and state regulations.

The position supervises the Finance Department staff and works closely with program managers, department heads, and external partners to ensure timely, accurate, and meaningful financial information is available to support decision-making. The Finance Director also leads the preparation of financial reports for various funding agencies, oversees audits and tax filings, and ensures internal financial controls are effective and continuously improved. As a key member of the leadership team, the Finance Director provides high-level financial analysis and guidance to promote the Housing Authority’s strategic goals and long-term economic stability.

Essential Functions

The essential functions of this position require prioritizing and completing all assigned tasks in a timely and efficient manner, adjusting to changing priorities and resource availability, and demonstrating initiative in identifying additional job-related tasks to complete when time permits. The duties listed below are representative examples of the position's expectations. Actual duties assigned may vary depending on the department's and the Housing Authority's business needs.

1.      Establish and maintain effective internal controls over financial and accounting transactions. Improve or design new systems as required.

2.      Ensure compliance with federal and state financial rules, including IRS Section 42.

3.      Ensure compliance with all debt obligations, bond covenants, reserve requirements, and reporting scheduling required by lender, investor, state, and federal financial partners.

4.      Serve as the primary liaison for audits by federal, state, and local funding agencies, as well as the annual agency-wide audit conducted by a Certified Public Accounting (CPA) firm, and the audits and tax returns for tax credit projects.

5.      Annually prepare financial data schedules and electronically submit them to HUD, meeting the required deadlines.

6.      Review and prepare monthly, quarterly, and annual financial reports for the Executive Director, department managers, Board of Commissioners, as well as for Federal, state, and local funding agencies.

7.      Perform a wide variety of duties as required for the daily operations of the finance department, including reviewing and approving cash disbursements, payroll, and related taxes.

8.      Lead the agency’s long-term financial sustainability forecast and analysis, including reserves and liquidity planning.

9.      Manager financial aspects of housing development, limited partnerships, and limited liability corporations.

10.  Analyze and maintain the agency’s cost allocation plan, updating annually as deemed necessary.

11.  Oversee payroll compliance, including Affordable Care Act report, Paid Leave Oregon filing, quarterly tax reporting, W-2 accuracy, and Oregon PERS reconciliation.

12.  Coordinate with Human Resources on payroll tax updates and benefit changes.

13.  Oversee investment of agency funds consistent with Oregon Public Investment guidelines.

14.  Manage banking relationships related to investment accounts, lines of credit, and financial operations.

15.  Lead Finance Team meeting and conduct workload planning and staffing needs.

16.  Train and motivate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; and conduct performance reviews. Empower employees and apply process improvement and quality management principles.

17.  Approve leave request and manage workload coverage.

18.  Oversee 1099 issuance and vendor W-9 compliance.

19.  Prepare and maintain a wide variety of files, records, documents, and other key information that may be stored in hard copy and/or electronic format.

20.  Complete special projects and other duties as assigned to meet team, department, and Housing Authority goals while actively demonstrating accountability and responsibility for achieving desired outcomes and measurable results.

Requirements

Education and Experience: The ideal candidate will possess a bachelor’s degree in accounting, finance, or a related field. A master’s degree in accounting, finance, or a related discipline and/or CPA certification is desirable, but not required. A minimum of five years of progressively responsible experience in accounting and finance within a governmental or nonprofit agency is required. Experience in a public housing authority (PHA) setting is preferred.

Any equivalent combination of education and experience that demonstrates the ability to perform the essential functions of the position will be considered in lieu of the stated requirements.

License: Must have a valid driver's license and a satisfactory driving record that meets the agency’s required driving criteria. New employees establishing residency in Oregon must obtain an Oregon driver's license within 30 days of joining the Housing Authority, as per ORS 807.020 (1).

Driving & Travel: This position requires the ability to drive a personal or agency-owned vehicle on behalf of the Housing Authority for job-related duties, including appointments outside the office during morning, afternoon, or evening hours—even in inclement weather or limited daylight. Occasional travel, which may include overnight stays, is required to attend off-site meetings, trainings, and conferences.

Knowledge of:

• Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), and audit standards for government organizations.
• Federal and state financial regulations, including IRS Section 42 and financial compliance for public funding and tax credit programs.
• Automated financial management systems and internal control structures.
• Payroll compliance, including labor laws, tax reporting, and benefit coordination.
• Budget preparation, financial forecasting, and financial reporting for multiple stakeholders, including HUD, USDA RD, LIHTC investors, and bond trustees.
• Investment and banking practices aligned with Oregon Public Investment guidelines.