Senior Project Manager

$104,000 - $130,000 yearly
  • The Paulsen Group
  • North Hills, Los Angeles, CA, USA
  • Jan 31, 2024
Full time LIHTC Developer Nonprofit

Job Description

Under the direction of the Director of Housing, the Senior Project Manager coordinates and directs a full range of real estate development activities to manage the financing, construction, and lease-up processes of new construction and rehabilitation projects that produce permanent supportive housing.

Essential Duties and Responsibilities Include: 

  • Manage and direct all phases of a project’s development including:
    • Selecting and building the consultant team.
    • Initial feasibility analysis (financial & physical).
    • Design development (concept thru construction drawings).
    • Community outreach and engagement strategy.
    • Securing entitlements.
    • Construction oversight.
    • Service plan definition & development, in coordination with services team.
    • Lease-up, in coordination with property management and services team.
  • Manage and coordinate all aspects of project financing including:
    • Conduct financial feasibility analysis
    • identify funding sources and strategies
      • prepare all public and private loan applications and documents, grant and subsidy applications and proposals to various private and public funding agencies for acquisition, predevelopment, construction and permanent financing as well as rental subsidies;
    • Identification of acquisition, predevelopment, construction, and permanent funding sources.
      • Negotiation of loan terms, with the support and input of the Director of Housing
      • secure commitments from any necessary funding sources;
    • Provide public presentations of projects as requested or needed.
      • Attend public agency workshops regarding financing and design requirements, as applicable to specific projects; manage and coordinate all aspects of acquisition, construction and permanent financing escrow closings
    • Manage and coordinate all aspects of joint venture developments including:
      • Negotiation of Memorandums of Understanding (MOU’s) and services agreements.
      • Managing the partner roles to ensure the project moves forward successfully.
      • Preparation and maintenance of project and financial proforma models including defining development, operating, and supportive service budgets.
    • Coordinate with asset management, property management, and services teams during predevelopment and construction to ensure smooth tenant relations.
    • Manage the construction process including selecting and negotiating contracts with contractors and monitoring the construction team.
      • Serve as the main point of contact on project-related issues for all internal and external parties involved with the project, including internal departments, public and private lenders, local planning and building and safety departments, community groups and joint-venture partners;
      • Represent the owner at all construction meetings and coordinate with local utility companies;
      • Coordinate transition to operations; monitor property management and residents services and all related-parties during tenant selection and lease up
    • Manage the transition to operations including supervising property management and monitoring tenant selection and lease-up processes.
    • Stay informed on local, regional, and state politics that could impact development projects;
    • Provide guidance to Project Managers and Assistant Project Managers;
    • Perform other duties as assigned by the Director of Housing;
    • Perform all duties with a high level of execution and with very little direction.

Position Competencies:

  • Ability to analyze complex data, perform sophisticated analysis, and make appropriate recommendations and decisions based on findings.
  • Excellent interpersonal skills and a team-building spirit.
  • An entrepreneurial and creative approach to problem-solving.
  • Resilience, versatility, and flexibility when managing complex projects, changing priorities, and emerging challenges.
  • Commitment to the mission of providing affordable homes and supportive services to our state’s most vulnerable populations.
  • Strong organizational ability and attention to detail.
  • Excellent oral and written communication skills including public speaking and the ability to present information to a variety of audiences appropriately.
  • Leadership – Engages appropriate individuals to implement changes and ensure effective program operation. Takes measures to minimize internal and external barriers to implementing needed changes.  Balances conflicting interests in order to continue progress on established goals.  Inspires others to strive toward a shared vision.  Displays commitment to the organization and its mission.
  • Planning/Organization – Prioritizes and plans work activities to complete needed tasks efficiently and on time. Uses time effectively.  When requesting assistance, provides others with enough time and information to provide the needed assistance.  Plans for resources needed to accomplish tasks.
  • Decision Making – Makes timely decisions. Incorporates relevant data/evidence into decisions. Exhibits sound reasoning and good judgment when making decisions.  Decisions are consistent with the individual’s position and authority. 
  • Interpersonal Skills/Relationship Building – Builds rapport at all levels in the organization. Establishes collaborative relationships to achieve objectives.  Displays empathy and tolerates diverse viewpoints.  Develops a network of professional contacts.  Participates in conflict resolution activities in accordance with established protocols.
  • Adaptability – Easily incorporates changes in the work environment and work processes. Adjusts methods to fit the situation.  Factors changes, delays and unexpected events into work activities to continue progress toward established goals.  Revises goals, as needed, due to changes in contracts or directives from the County or Executive Team.
  • Managing People – Provides clear direction and gains compliance from supervisees. Encourages development of subordinates skills and competency.  Provides regular performance feedback, including timely evaluations.  Works proactively, in conjunctions with HR, to support and counsel staff who struggle to meet expectations. Ensures that subordinates work collaboratively and proactively addresses any friction within the team.  Develops trusting relationship with supervisees to promote open and honest communication.
  • Analytical Skills – Synthesizes complex or diverse information. Collects and presents data to be used in decision making.  Uses intuition and experience to draw conclusions from data.  Identifies data relationships and dependencies to design workflows and procedures.

 Agency Competencies: 

  • Communication - Verbally expresses ideas and thoughts clearly. In written communication, expresses ideas and thoughts clearly.  Exhibits good listening and comprehension skills.  Keeps others adequately informed.  Selects appropriate communication method.  Responds to emails/voice mails in a timely manner.
  • Job Conduct - Attendance is appropriate, including punctuality. Applies appropriate ethical standards to assigned tasks.  Works independently with minimal supervision.  Takes appropriate safety precautions in performing tasks/reports potential safety concerns.  Utilizes agency resources appropriately.
  • Job Knowledge - Understands the purpose of the position and how it relates to the agency mission. Exhibits competency in the required job skills and knowledge, and the ability to learn new concepts/skills.  Welcomes opportunities to enhance knowledge/skills related to the position.
  • Teamwork/Cooperation - Exhibits objectivity and openness to others’ views. Works actively to resolve conflicts and build a positive team spirit.  Balances team and individual responsibilities.  Exhibits an ability to collaborate/compromise when working to find solutions.  Welcomes and incorporates feedback.
  • Professionalism - Displays respect and sensitivity for others regardless of position, gender, race, religion, sexual orientation or gender identity. Maintains professional demeanor under pressure. Displays appropriate judgment.  Maintains appropriate boundaries.  Follows through on commitments.  Accepts responsibility for actions.  Abides by Confidentiality/HIPAA guidelines.

Required Education, Training, Experience and Certifications

  • Education - Bachelor’s Degree in Development, Economics, Architecture, Public Administration, Urban Planning, Real Estate, Business or related field, Master’s Degree preferred; and four or more years of progressive responsibility in real estate development or finance, or related experience such as affordable housing, finance, planning, community development, including two years of direct development experience in a significant role with large scale development projects. Experience with permanent supportive housing development is preferred.
  • Experience – 3-5 years’ experience in affordable housing and real estate development and finance including key aspects such as land use and entitlement, property due diligence and acquisition, and site planning and design. Preference for experience in structuring and negotiating affordable housing transactions, which include public subsidies, low income housing tax credits and tax exempt bonds
  • Experience – Must have overseen at least 3 escrow closings (at least 2 construction closings) for developments utilizing LIHTC funding
  • Experience - Standard methods, techniques used in project feasibility analysis, and in preparation and monitoring of construction projects, project financing, and in-depth financial proformas.
  • Experience – Must have knowledge of applicable federal, State and local laws, codes, regulations, policies and procedures; knowledge of recent funding programs, regulations and requirements, including LIHTC, LACDA AHTF, HIDCLA AHTF, HHH, MHP, SHMHP, VHHP, AHP, PBVs, etc.
  • Ability to read, analyze, and interpret financial reports, legal documents, and physical and operational assessments
  • Ability to effectively engage and present to community representatives, including persons with diverse economic and educational backgrounds, in the real estate and community development process
  • Ability to perform basic statistical analysis and write/maintain formulas in spreadsheets and reports.
  • Proficiency in Microsoft Office applications such as Outlook, Word, Excel and PowerPoint, and the ability to learn proper use of various software programs, as needed

Other Required Certifications, Licenses or Documents

  • Must have a current valid California driver’s license and current automobile insurance. Must have and maintain a clean driving record acceptable to the organization’s insurance company.  Must have immediate access to his or her vehicle during work hours.